Part 2

Agricultural College Library 103-106 Agricultural Hall Anatomy Dept. Library 4 Anatomy Building Architectural Dept. Library Architectural Building Astronomy Dept. Library 10-11 Students’ Observatory Botany Dept. Library 304-308 Hearst Mining Building Chemistry Dept. Library 109 Gilman Hall Drawing Dept. Library 305 Drawing Building Engineering Dept. Library 203 Civil Engineering Bldg. Geology Dept. Library 106 Bacon Hall Infirmary Library 1 Director’s Office, Infirmary Law Library 210 Boalt Hall of Law Mechanics Library 34 Mechanics Building Mining Dept. Library 135 Hearst Memorial Mining Bldg. Pathology Dept. Library 1st floor, Pathology Building Physics Dept. Library 120 South Hall Physiology Dept. Library 102 Physiology Laboratory Zoology Dept. Library 206 East Hall

DEPARTMENTAL LIBRARIES LOCATED ELSEWHERE

Citrus Experiment Station Library Riverside

College of Dentistry Library 3rd floor, College of Dentistry and Pharmacy Building, Parnassus Ave., San Francisco

Hooper Foundation Library 1st floor, Hooper Foundation Building, Parnassus Ave., San Francisco

Medical School Library Main floor, Medical School Building, Parnassus Ave., San Francisco

University Farm Library Davis

THE REFERENCE DEPARTMENT

The Reference Desk faces the east end of the Delivery Hall, between the Reading Room and the Periodical Room. The function of the department is to give assistance to readers in their search for information or for books. Readers should apply here for aid in the use of the catalogue or for direction in finding the resources of the library upon any subject under investigation. The Reference Department has supervision over reference books, periodicals, maps, United States government documents, university archives and publications, and the “New Books” shelf.

=Reading Room Collection.=--Reference books are shelved in the Reading Room. Dictionaries, encyclopaedias, yearbooks, indexes, and bibliographies will be found in the two floor cases (A and B) directly back of the center desk. The collection of atlases will be found in the atlas case (C). Other works of reference, together with a collection of general literature, are arranged by subjects in the wall cases around the room. Those reclassified by the Library of Congress system begin with case 1 to the left as one enters, and the books arranged by the Rowell classification follow them. The Mary Lake collection of English and American literature occupies cases 112 to 116.

=Periodicals.=--The library receives approximately 8000 serials. The current numbers of 1200 of these are placed on the shelves around the Periodical Room and in the adjoining stack. These periodicals are grouped by subjects. The general magazines are in cases 1 to 4, art journals in case 5, etc. A directory of the location of subjects will be found on the bulletin board. A collection of the 296 sets of bound periodicals most frequently called for is shelved in alphabetical order in the adjoining stack room or Annex, to which readers have free access.

Recent issues of newspapers are filed in the Annex. The General Library does not subscribe to California papers as they fall within the field of the Bancroft Library.

The general indexes to periodical literature, such as Poole’s Index, The Readers’ Guide, Magazine Subject Index, and the Book Review Digest are shelved in cases 77 to 79 at the right of the entrance to the Periodical Room. Instruction in the use of these will be given to any applicant at the Reference Desk.

Periodicals are not to be taken from the room. The rules governing their circulation and use will be found on page 30-36 of this handbook.

=United States Government Publications.=--The library is a depository for the publications of the United States government. The bound volumes are catalogued and shelved in the stack with other books on the same subject. Unbound publications are recorded at the Reference Desk and may be consulted by applying there.

Indexes to the United States documents, covering the period from the formation of the government to the present time, will be found in case 76, at the right of the entrance to the Periodical Room.

=Maps.=--The map collection is located in the Map Room (318). The United States topographic and coast and geodetic survey maps, a selection of the United States hydrographic maps and of those of the British general staff, together with the maps of the principal countries of the world, the states of the United States, and the counties of California make up the greater part of the collection. A card catalogue of all maps in the Map Room has been compiled and serves as a geographic index to the collection. To use this catalogue or to see maps apply to the Reference Department.

=University Publications.=--The library receives many publications of other universities. Catalogues, administrative reports, theses, department and student publications come unbound. These are recorded in the serial record and are filed alphabetically under the name of the university on the first floor of the stack. A collection of the latest catalogues of the larger American universities is kept at the Reference Desk.

=New Books.=--New books added to the library before going to their regular places in the stack are displayed on shelves back of the Reference Desk. These books are placed there on Monday and are on exhibition for one week. Readers may reserve new books for home use by making out a “Home Use Slip” and filing it at the Reference Desk. Such books will be held at the Loan Desk for three days following the succeeding Monday.

ACCESSIONS DEPARTMENT

This department has charge of the purchasing of all books and periodicals required in any part of the University. It also looks after the building up of the General Library collection by exchange and gift and the binding of all General Library books and magazines.

On the shelves of its office, on the western side of the main floor, will be found a good working collection of the trade catalogues and national and other bibliographies most used in the identification and ordering of books in English or in the chief languages of continental Europe. Files of recent second hand catalogues are also kept arranged by subject. All these may be used in the Accessions Boom between 9 A.M. and 5 P.M. and when it is closed they may be had on call from the Reference Department.

The card records for book orders kept by this department include those outstanding, those in process (that is for books which have been received but may not yet be catalogued), filled orders for the last fifteen years and orders cancelled because books were not obtainable. Separately kept periodical, exchange and gift records show what numbers of any serial were received and their present location in the library.

Copies of all order sheets are filed in binders by department and from them it can readily be shown what books have been received and their cost, as well as those still outstanding and the lien on the fund made on their account. Periodicals and other continuations which form additional yearly liens on book funds are also listed in the order files, so statements of the condition of any General Library book fund can always be furnished on request.

This department has charge of the General Library binding which is done at the University Printing Office, but for periodicals being held for binding call should be made at the Reference Department. Records of those at the bindery are also kept there.

The General Library book fund is distributed by the Library Committee early in the autumn term and full details of the allotment are to be found in the printed report sent regularly to all members of the Academic Senate. Orders for books and subscriptions to new periodicals should be made on the order cards furnished by the library and should be signed by the head of the department or such members as have the authority of the department to do so. They must be filled out with approximately correct date as to place, publisher, and date of publication and should be checked with the catalogue before being handed in. When notification of the receipt of a book is desired both parts of the special double card must be filled out; merely to sign the second half is not sufficient. As a large purchaser the library buys in the cheapest markets and ships by freight, therefore under normal conditions current American books take at least six weeks and European importations four months to reach Berkeley. Cards for books needed at once should be marked “Rush” so that they may be obtained close at hand or secured by express, but it should be noted that anticipation of needs will aid the department book funds, for postage or expressage on rush books is made a part of the cost of such books.

When books are already here or on order the cards will be annotated with the call number, “in process,” or “on order” and returned to the person who asked for them. Additional copies will only be purchased on special request and not more than two copies in all can be bought from General Library funds. Books or magazines for departmental libraries are ordered in the usual way through the library, but must be paid for from the departmental budget, and to avoid misunderstanding the fund should be indicated under the proper heading. Suggestions as to desirable material to be obtained by gift or exchange will always be welcome. Suggestions for purchase of books of general interest should be sent to the Associate Librarian, but material dealing with any subject of instruction or investigation recognized by the University should be brought to the attention of the head of the department most interested.

ADMINISTRATIVE RULES AND REGULATIONS

=I. Library Privileges=, including the right to draw books for home use, are allowed to:

1. Regents, faculty, and officers of the University holding Regents’ appointments, and, on application, officers of institutions of higher learning in Berkeley.

2. (_a_) Registered students, graduate and undergraduate of all departments in Berkeley.

(_b_) Students of the Medical School, the Colleges of Dentistry and Pharmacy, and Hastings College of Law, on showing evidence of registration.

(_c_) Other employees of the University, at the request and on the guarantee of their respective department heads, may be granted privileges similar to those of students.

3. (_a_) Graduates of the University in residence in the Bay region on depositing five dollars with the Comptroller, this to be returned if record is clear when privilege is no longer desired. Graduates living in other parts of the state may borrow through their local libraries.

(_b_) Students living in the Bay region and formerly registered in the Graduate Division but no longer connected with the University may obtain library privileges by presenting written request endorsed by Dean of Graduate Division and making a deposit of five dollars.

4. Others who make application endorsed by two members of the Academic Senate and pay to the Comptroller an annual fee of ten dollars. Exemption from the payment of this fee may be made by the Librarians in the case of officials of the federal or state government, visiting scholars, or any other exceptional applicants.

Former officials of the University, former students who did not graduate, graduates of other universities, University Extension students, and faculties of local schools or colleges other than those mentioned in paragraph 1 can only obtain library privileges under section 4.

II. Use of Books.

1. Certain classes of material may be used only within the building. Among these are the University archives, typewritten theses, the serial set of United States government publications, U.S. topographical maps, the collection of bound pamphlets, books shelved in room 320 and all books marked with a double asterisk (**).

2. Current magazines, bound periodicals in class C, books shelved in Reading Room, Reserved Book Room and seminars may only be taken out twenty minutes before closing and must be returned within twenty minutes of opening next day.

III. Faculty Privileges.

Apart from specially restricted material, the members of the faculty and those with similar privileges may withdraw books or magazines for home use without limit as to number of volumes or length of time, excepting that:

1. Modern English fiction (class 961) is restricted to two weeks.

2. Unbound periodicals which have been in the library thirty days and bound periodicals (other than class C) shelved in the Periodical Annex may be drawn only for four days, with privilege of renewal if not in demand.

3. Any book may be recalled at once for reserve or any other emergency.

4. Any book desired by another reader may be recalled as soon as it has been on loan two weeks.

5. All books must be returned or the charges renewed once a year.

6. Books must not be carried outside the state without special permission or left locked up in offices or houses when borrowers are away on vacation.

7. Faculty privileges do not include the right to confer borrowing powers on unauthorized persons, either directly or by lending books to them.

8. Transfers to other members of the faculty may be made, but will be accepted only when the recipient has assumed responsibility by signing a new charge slip or acknowledging the transfer in writing.

IV. Student Privileges.

1. Students and all others not specifically granted faculty privileges may not have more than four books for home use at one time. Overnight and periodical loans will be allowed in addition. In special cases assistants without Regents’ appointments and graduate students may obtain permission from the Associate Librarian to borrow more than four books at one time.

2. Books drawn for home use (excepting overnight charges) may be kept for two weeks. Bound periodicals shelved in the Annex are issued only over night. Unbound periodicals in the library thirty days, may, however, be borrowed for four days.

3. All books and periodicals if not overdue and if not in demand may be renewed for the same length of time as the original charge.

4. Transfers of books between students will not be recognized. All books must be returned, discharged, and a new call slip signed by the borrower.

5. Any book may be recalled at once for reserve or any other emergency. A book becomes due the day recalled and if not returned on the third day overdue borrower is subject to the prescribed fines.

6. Books charged on a Library Use Slip and not returned the same day, when recalled will be treated as overdue and the borrower becomes subject to the prescribed fines.

V. Reserved Book Room.

Books shelved in this room in order that all students may have an equal opportunity to use them, are restricted as follows:

1. Only one book will be issued at one time, but a dictionary or an atlas will be allowed in addition.

2. A book charged on a white slip must be returned on the day issued or within the time limit indicated if less than one day is allowed. It must not be taken from the building, lent to another reader, or left around the library, but returned and discharged as soon as original borrower can no longer continuously use it.

3. A book may be taken out on a pink slip on the usual overnight conditions.

VI. Seminars.

1. Books will be deposited in seminar rooms only at the request of professors or instructors. They will be placed on the shelves in the order of their shelf marks, and should be returned to their places when not in actual use. Such books must not be shut up in the table drawers. At the close of each term all books will be removed from the room excepting those needed during the next term.

2. Books deposited in seminar rooms if needed elsewhere may be withdrawn by library attendants; in such cases the person who requested the deposit will be notified if book is to be away more than one day.

3. Books deposited in seminar rooms are classed as reserved books, and must not be removed from the room where shelved. They may, however, be borrowed overnight subject to the usual procedure and regulations covering such charges. Students must have written permission of the professor or instructor who placed book in seminar to borrow it for longer than over night. All books, whether borrowed by faculty or students, must be regularly charged at the Loan Desk.

4. The use of the seminar rooms is restricted to professors and instructors and to students for whom the privilege has been requested by them. Unauthorized persons must not be admitted by students. Seminar room doors must not be left open, excepting when classes are being held in the rooms.

5. Seminar rooms must be vacated by students when the library is closed. Closing hour week days is 10 P.M.; Sundays and vacation periods, 5 P.M.

Students failing to comply with the above seminar regulations are liable to forfeit seminar privileges.

VII. Library Fines and Penalties.

Fines on overdue books are not for the purpose of revenue. Indeed, they do not accrue to the funds of the library, but they have been proved necessary to obtain observance of the regulations made to protect the rights of all readers.

1. On reserved books drawn on white slips and not returned to the discharging desk in the Reserved Book Room on the day on which drawn (or within the time limit if issued for a limited period) the fine is 50 cents a volume; this will be doubled on all books not returned before noon of the following day.

2. On books or periodicals drawn on pink overnight slips and not returned to the desk from which drawn twenty minutes after the opening hour the following day the fine is 50 cents a volume; this will be doubled on all books or periodicals not returned before noon.

3. On all other books and periodicals which become overdue the fine is 50 cents per volume if not returned on or before the third day overdue, increasing to $1.00 per volume after the sixth day. On the tenth day the case will be referred to the Recorder and the delinquent is liable to be dropped from the rolls of the University. Failure to receive overdue notices does not relieve from penalty, for the date due is stamped in each book.

4. Readers are responsible for books drawn by them so long as their call slips remain unclaimed. Fines resulting from carelessness in this regard will not be remitted. Books merely left at the desk will be considered returned when found by a library attendant. Loss or misplacement of books or periodicals should be at once reported and adjustment made, otherwise fines will be assessed as above on borrower charged with them.

5. Any person who marks, damages, or loses any library book or periodical shall be required to replace it by a new copy. If the volume is one of a set the loser becomes responsible for the perfecting of the set and if the book is out of print he will have to pay the current price of the book as far as it can be ascertained.

6. Any wilful damage to library furniture, equipment, or building will be repaired at the expense of the responsible person.

7. Any borrower for wilful or continuous violation of library regulations may be debarred by the Librarians from library privileges for the remainder of the current semester and for such other specified term as the President may direct.

INDEX

PAGE

Accessions department 25

Accessions room 4

Administrative rules and regulations 28

Alumni, Library privileges of 28

Archives room 16

Bancroft Library 3, 17

Bibliographies (trade) 25

Binding 26

Book fund 26

Book stack 10

Book trade catalogues 25

Books, How to take out 11

Books, Ordering of 25

Building, Description of 3

California history collections 17

California literature 16

Call number 9

Call slips 11

Catalogue 7

Catalogues of other libraries 10

Circulation department 11

Chinese collection 17

Classed subject catalogue 8

Classification 5

Departmental libraries 19

Description of library building 3

Depository catalogue 4, 10

Desiderata 28

Exchanges 25

Faculty privileges 30

Faculty publications 16

Fines and penalties 34

Historical sketch 1

History 1 collection 14

History sources library 19

“Hold” cards 12

Holidays Back cover

Home use slip 12

Inter-Library loans 15

Karl Weinhold library 17

Keys to seminars 18

Keys to table drawers 18

Kiang library (Chinese collection) 17

Library fines and penalties 34

Library hours Back cover

Library of Congress catalogue 10

Library of Congress classification 5

Library of French Thought 17

Library privileges 28

Library use slip 12

Loan desk 3, 11

Loan department (Circulation department) 11

Main Catalogue 7

Maps 23

Mutilation of books 36

New books 24

Non-circulating books 29

Order department (Accessions department) 25

Overdue books 13, 35

Periodical indexes 23

Periodical room 4, 22

Periodicals 22

Periodicals, Ordering of 25

Permits to stack 11

Reading room, Size of 4

Reading room collection 22

Reference room 4, 21

Reference department 21

Regulations 28

Removal slips 9

Renewals 12

Reserved book room 3, 13

Reserved book room rules 32

Reserving a book on loan 12

Rowell classification 6