Chapter 2

DATE OF REQUEST: (1) YOUR REQUEST #: (2) DEWEY NO.: (3)| LILRC USE ONLY REQUESTING LIBRARY: (4) USER: (5) |DATE DUE (16) STATUS: (6) |---------------- AUTHOR: (7) |NBELS |NHEMH |NBETG |NHUHI TITLE: (8) |NCSHB |NHUI (15) |NEAH |NKIPM PLACE: (9) |NEMMC |NMELA |NFARUA |NMON PUBLISHER, DATE: |NGCA |NNHPJ (10) & (11) |NGCCC |NNOPOVA VERIFICATION/ |NGCE |NOWNI SOURCE OF REFERENCE: (12) |NGCG |NOWU -------------------------------------------------------|NGCNLS |NSBSU LONG ISLAND LIBRARY | LILRC USE ONLY |NGLCM | -H RESOURCES COUNCIL | |NGLCW |NSELC |TRANSMITTED: (13) |NGLH |NSM BOX 31, BELLPORT, N.Y. | |NGRNS |NSOAS 11713 |FINAL STATUS: (14) |NGVP |NUPB | |NHAPSA |NWEBE (516) 286-0400 | |---------------- | BOOK-1 |

PLEASE TYPE ALL INFORMATION

1. _Date of request._ Fill in date you are submitting your request to LILRC.

2. _Your request #._ Libraries submitting many interlibrary loan requests often number the requests consecutively each month. Thus, "10-59" would indicate the fifty-ninth request Library X submitted to LILRC during October. Libraries making fewer requests may number consecutively through the year or may choose to omit a number.

3. _Dewey No._ Supply three-digit Dewey number wherever known. This is necessary for requests submitted to NYSILL so they can be referred to appropriate subject referral libraries. Verification will often give Dewey number, usually supplied with LC cataloging in NUC and NST.

4. _Requesting library._ Name of institution submitting request. Since delivery is through the LILRC driver, full mailing address is not needed.

5. _User._ Name of library user for whom request is being made. Some libraries file pending requests by name of user. Also helpful in identifying request if there is a question while it is being processed.

6. _Status._ Needed for determining eligibility of request for referral to NYSILL. Indicate student, faculty, professional, industry, or other.

7. _Author._ Give full name of author of monograph. Give last name, followed by first name(s). Give full name wherever possible, not initials. If more than one author, give full names of two authors, and write "and others" if there are more. If author is a corporate body, give name as fully and accurately as possible.

8. _Title._ Give full title of book. If title is excessively long, it may be shortened after giving first several words exactly and filling space allotted with remaining key words.

9. _Place._ City of publication. } are acceptable. } } Indicate in this space if other 10. Name of _publisher._ } editions are acceptable. } 11. _Date_ of publication. }

12. _Verification._ Please supply verification of all information given, particularly main entry. Preferred source is _National Union Catalog_, followed by CBI. _Books in Print_ is not an adequate verification since information there is often inaccurate or incomplete. Give full reference to volume, series, date, page of verification. If request could not be verified, indicate sources checked, as in: NUC 1968-72-0; CBI 1971-0.

If it is not possible to verify the author and title, indicate _sources of reference_ such as bibliography in a monograph, review article, etc. Where did the requestor see this item _in print_? Supply author, title, publisher and date or journal title and date, and page number on which citation is found. If it is more convenient you may supply a photocopy of the cited reference.

If impossible to verify or supply a source of reference, indicate "zz."

_For LILRC use only_

13. Records information regarding request forwarded to LILRC member or NYSILL or RML and awaiting response.

14. Indicates whether item has been found and delivered or request cancelled.

15. Checked to indicate by NUC symbol libraries believed to have needed item, on the basis of the data bank of library card catalogs in microfilm or telephone confirmation.

16. Records date due of book to be returned. Left blank in cases where photocopy has been supplied; photocopy becomes the property of the user.

How to be a good borrower:

_Educate your readers._ Explain that some materials may not be available on interlibrary loan, that requests may take time to fill, that renewals may not always be granted.

_Encourage_ your readers to take full notes of bibliographic sources and references, to supply all necessary data, to fill out a work sheet for each request.

_Screen_ requests carefully. Eliminate requests for items that are too new, too popular, too inexpensive to process, too ephemeral.

_VERIFY_ all citations.

_Make sure_ your teletype messages and interlibrary loan forms are free from typographical errors.

_Return_ materials promptly. If a renewal is necessary, ask for it before the date due. If a book is lost, notify the Council and pay the bill promptly. Your library is responsible for all books it borrows on interlibrary loan. Books received through NYSILL should be returned directly to the lending library, not to LILRC.

_Limit_ the number of items you request on behalf of any reader at one time. Materials on a given subject should not be monopolized by one patron in the region, and deadlines and due dates must be honored.

_Notify_ us when you have a book to be returned.

How to be a good lender:

_Answer promptly_ and courteously when you receive a teletype message, telephone call or typed forms by mail or courier. The library you supply today may supply you tomorrow.

_Reciprocity_ is the key word.

Please say "_yes_" only when you are prepared to supply the photocopy or volume quickly. If you cannot fill a request, let us know promptly so that we may try to locate the item elsewhere. It is not fair to keep any library's patron waiting. A quick "No" is preferable to a drawn out "Maybe."

_Notify_ us when you have an item ready for us to pick up.

_Have items ready_ for pickup at the designated spot when the driver arrives.

_Identify_ all photocopies with our request number (if given) and the title and issue of the journal from which they are made.

APPENDIX A

Useful tools for interlibrary loan:

New Jersey State Library. _Interlibrary loan, photocopy and reference procedures manual._ Copies available upon request: New Jersey State Library, Interlibrary Reference and Loan Service, 185 W. State St., Trenton, NJ 08625.

New York State Education Department. New York State Interlibrary Loan Network. NYSILL Manual, 1970. Copies available upon request: State Education Department, Division of Library Development, Albany, NY 12224.

Thomson, Sarah Katherine. _Interlibrary loan procedure manual._ Chicago, ALA, 1970. May be ordered from ALA, 50 E. Huron St., Chicago, Ill. 69601.

Appendix B

Sample worksheets for interlibrary loans

Interlibrary Loan Book Request For library use only Author: ----------------------------------- ------------- Verified Title: ------------------------------------

Publisher --------- Place & date ----------

Citation sources: -------------------------

Author: ----------------------------- ------------- Requested Title: ------------------------------

Page ------------- Date ------------

Name: ------------------------ Phone ------

Address: ----------------------------------

Not wanted after: ---------------

Date of request: ------- Accepted by ------

For library Periodical Request use only ------------- Verified

Periodical title: -------------------------

Vol. ----- Date ----- Pages -----

Author: ----------------------------------- ------------- Requested Title: ------------------------------------

Abstracts or index used: ------------------

Vol. ----- Date ----- Pages -----

Name: ----------------------- Phone -------

Address: ----------------------------------

Not wanted after: -------------------------

Date of request -------- Accepted by ------

* * * * *

Transcriber's Notes

Page 7: Changed sumitting to submitting (before sumitting request to LILRC).

Page 11: Changed conscecutively to consecutively (may number conscecutively).

Page 14: Changed alloted to allotted (space alloted with remaining key words).

Page 14: Under 9. Place. City of publication, "are acceptable" may be a typo.